NIH Public Access Policy
UAMS has been notified that NIH will begin enforcement actions of its Public Access Policy. Beginning in the Spring of 2013, 'NIH will delay processing of non-competing continuation grant awards (NCCGA) if publications arising from that award are not in compliance with the NIH public access policy.' This applies to any NCCGA grants with a start date of July 1, 2013.
See the full NIH statement.
Watch an eight minute video tutorial on the NIH Public Access Policy.
Watch a video on Submitting an Article to PubMed Central (WMV Video - 12:01).
For a video demonstrating author tasks, see Approving Submission of an Article to PubMed Central (WMV Video - 6:26).
If you would like assistance communicating with the publisher, and/or submitting your manuscript and files, please call or email Susan Steelman [email@example.com / 686-6737] or Jessie Casella [firstname.lastname@example.org]. We will be happy to assist in the submission process.
The NIH Public Access Policy was originally
established in 2005, and compliance with the policy became mandatory
in April of 2008. The policy requires that anyone receiving NIH
funding (directly or indirectly) to support research projects (in whole
or in part) must make the articles resulting from those projects available
in the National Library of Medicine’s PubMed Central (PMC) online
repository of full-text journals within 12 months of publication in
a peer-reviewed journal.
The following steps must be followed
to be in compliance with the NIH Public Access Policy:
- Determine if articles are covered
- Retain the right to deposit
final peer-reviewed manuscripts in PMC when negotiating copyright with
- Deposit articles upon
acceptance for publication, as articles must be available
in PMC within 12 months of publication
- Include the PMCID# when
citing articles in NIH proposals, progress reports, biosketches, etc.
How to Identify
- All final peer-reviewed
manuscripts accepted for publication on or after April 7, 2008 are
covered by the policy. Authors cannot submit the final published
version of their articles unless their publishers have given permission.
The manuscripts must be submitted electronically, and all peer-reviewed
articles must be submitted regardless of whether they are indexed in
- Works not covered by the
policy include non peer reviewed articles, articles in trade magazines,
editorials or correspondence, abstracts or proceedings, books or book
chapters, multimedia and other types of publications.
How to Retain the
Right to Deposit Articles
If the publisher does not deposit articles
in PubMed Central automatically or by request (as outlined below),
the author must retain the right to deposit his/her articles in
PubMed Central. A UAMS form letter which can be sent with
article submissions to publishers outlining this requirement is available
at http://www.library.uams.edu/schpub/Publisher%20letter%20-%204-3-08.pdf . UAMS authors should insure that the
copyright agreement they sign with the publisher includes the right
for them to submit articles to PMC within 12 months of publication.
How to Submit Manuscripts
The following are the four methods
of submitting manuscripts to PubMed Central:
- Method A - The author
publishes an article in a journal that automatically deposits all NIH-funded
final published articles in PMC. This requires no submission by
the author. A list of the journals which currently automatically
deposit articles in PubMed Central is at http://publicaccess.nih.gov/submit_process_journals.htm (scroll to 2nd screen for list).
- Method B - The author
requests that the publisher deposit his/her specific article in PMC,
and usually pays a publication fee to the publisher to deposit and make
the article freely available. These publishers are listed at http://publicaccess.nih.gov/select_deposit_publishers.htm
- Method C - The author
or his/her designee deposits articles via the easy-to-use NIH Manuscript
Submission System (NIHMSS) at http://www.nihms.nih.gov
- Method D - The publisher
deposits the article in the NIHMSS upon author request, and then the
author approves and completes the process.
How to Cite Articles
Principal investigators and their institutions
are held responsible for making sure that all progress reports, and
proposals for new or continuing funding, have PMCID numbers included
for each article listed in the reports. Even if the PI is not
one of the authors of an article related to the project for which s/he
is the PI, s/he is still responsible for making sure that all articles
are submitted to PMC and that the PMCID numbers are included in the
reports. Citing may be done in one of three ways:
- Include the PMCID number
at the end of the citations for the articles
- If the article has been
submitted through the NIH manuscript submission system but not yet included
in PMC, provide the NIHMS number (it may take several weeks for the
article to make it from the NIHMS system to PMC)
- If the article is being
deposited by the publisher but is not yet in PMC, put "PMC Journal-
In Process" after the citation.
Compliance with the NIH Public Access
Policy is a term and condition of NIH grants and contracts. NIH
holds the principal investigator and his or her institution responsible
for ensuring compliance, including compliance for sub-recipients.
NIH program staff will check all reports and proposals for new or continuing
funding to see if PMCID numbers are included. If some numbers
are missing, an NIH Program Officer will send the Program Director or
Principal Investigator a list of article citations with missing numbers
and ask for the numbers to be provided, or for an explanation for why
the numbers are not yet available. If the PI or institution does
not provide the information and continues to fail to comply with the
policy, NIH may take enforcement actions, which may include the following:
- Place special conditions
on awards, such as closer monitoring
- Switch from advance payment
to cost reimbursement
- Suspend, terminate or withhold
- Seek recovery of funds
- Prevent grantee from receiving
future NIH funding.