NEWS

No. 97 January/February 2000

Table of Contents:

• From the Library Director
• History Publication Now Available
• Free Trials for Electronic Journals?
• Using Microsoft Explorer Makes Saving OVID Citations Difficult
• Weeding of Some Older Journals
• More Full Text Journals Available
• Library Resources Accessible 24 Hours a Day
• New Group Viewing Stations in LRC AV
• UAMS Library Receives NLM Grant
• Faculty Development Room Moves Up!
• New Library Exhibit
• Used Book Sale March 2, 2000
• Library People
• Interlibrary Loan Request Forms Now Online
• Online Catalog Terminal !!!

From the Director

Library Administrative Staff Reorganization

I mentioned in my last newsletter article that we would be reviewing the Library's organizational structure and the duties of each position to determine if changes needed to be made which would increase the efficiency and effectiveness of library operations. The first phase of the review involved studying the top level of the administrative structure. As a result of the study, the following changes were made in early February:

• The Systems and Information Access Services departments were merged into the Information Services and Systems department. Peggy Morrison, formerly head of Systems, is heading this department.
• Sally Kasalko, formerly head of the Information Access Services department, assumed a newly established Electronic Resources Coordinator position in the Information Services and Systems department. For some time, we have discussed the need for someone to coordinate the selection of electronic products and the analysis of usage data, to negotiate licensing agreements, and to coordinate the access to these products through our web site and the online catalog. The reorganization allowed us to establish this important position.
• Amanda Saar, formerly the Special Projects librarian, became a member of the Information Services and Systems department.
• The Books/Cataloging and Serials departments were combined into the Collection Management department, with Mary Hawks, formerly the head of Books/Cataloging, as the head.
• Jean Ann Moles, formerly head of Serials, became the Serials Collection Development Coordinator.
• The vacant Associate Director position was eliminated and the duties of that position were reassigned to other positions.

During the second phase of reorganization, we will make a prioritized list of current and new services that we consider important. Then we will review the current activities performed in each division and determine the best allocation of duties to allow us to provide as many services as reasonably possible.

Mary L. Ryan

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History Publication Now Available

Contributions to Arkansas Medical History, vol. 2 is now available for purchase. The paperback publication contains History of Medicine Associate Research Award winners' papers from 1988 - 1992. Included are these topics; health and society in Arkansas; birth control in Arkansas during the 1930's; health care and Arkansas Freedman; Arkansas' nurse-midwife; and medical malpractice in Arkansas in the twentieth century.

The cost is $15 + $3 handling and mailing for a total of $18. A member of the History of Medicine Associates need only pay $12 + $3 = $15. However, there is a SPECIAL OFFER: Volumes 1 & 2 of Contributions to Arkansas Medical History for only $25 + $3 handling, a total of $28.

All orders must be prepaid! The check should be payable to History of Medicine Associate, and the order sent to: History of Medicine Associates, c/o Historical Research Center, UAMS Library, Slot 586, 4301 W. Markham Street, Little Rock, AR 72205-7199.

The History of Medicine Associates is a support group for the Historical Research Center of the UAMS Library and supports the collection and preservation of the history of the health sciences in Arkansas.

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Free Trials for Electronic Journals?

Recently a number of publishers of print journals have been offering free trail access to the electronic form of their publications. Last year, because of repeated difficulties with publisher free trails, the Library made the decision not to offer these to its users. The reasons?

• Usually these free trails are for a relatively short period of time. It is often the case that by the time we can widely publicize the availability of the electronic title, the trail is over. This does not allow users to adequately evaluate the electronic form of a journal even if they have great respect for its print counterpart.
• Since we dislike having to withdraw services, we are uncomfortable offering access when we know that we cannot afford to continue because of the publisher's pricing scheme. The Library prefers to offer stable and reliable access to its resources.
• Many times there are limits on the audience to whom these trials can be made available.
• Often the free trial publications involve substantial effort to establish and make them available to the public and additional effort to withdraw them.

The Library does recognize that in spite of these issues, free trial subscriptions offer benefits to faculty and students. We are reviewing our earlier decision and may begin to offer trail publications in a special section of our homepage. If you know of free trials to electronic journals that you would like to see, please email the information to KasalkoSallyG@exchange.uams.edu. If there are electronic journals, free or not, that you want the Library to consider for inclusion in its permanent collections, please email that information to MolesJeanAnn@exchange.uams.edu. The Library is making a concerted effort this year to greatly increase its offering of electronic information. We appreciate your interest and your requests.

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Using Microsoft Explorer Makes Saving OVID Citations Difficult

If you are using reference manager software (EndNote, Reference Manager, etc.) to download citations from Ovid, Internet Explorer 4.7 and higher will not work properly without taking some additional steps. Microsoft Internet Explorer 4.7 or higher handles saved files differently than Netscape Navigator and previous versions of Internet Explorer. We strongly recommend that you use Netscape Navigator 4.x as your browser of choice for Ovid and the Library catalog because of this issue.

If you plan to use Internet Explorer and save citations to a reference manager program, here is the work-around:

1. After running your search and selecting references to save, use Citation Manager to save articles as usual. Remember that if you will be importing references into EndNote or Reference Manager, you must save them in Reprint/Medlars format.

2. Click Save. Your unformatted citations will appear in a new browser window.

3. Select Source from IE's View pull-down menu (or right-click and select View Source). Your citations will appear in Notepad or WordPad, depending on the size of the file. Choose Save As from the File menu, and save your file as a text, Word, or RTF file. (Files to be imported into EndNote, Reference Manager, or ProCite should be saved as text.)

You can find a link to download Netscape Navigator from our homepage at www.library.uams.edu/ovid/ovidacc.htm .

For more information about importing Ovid citations, please contact the Library at 686-6734 or infoaccesslibrary@exchange.uams.edu.

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Weeding of Some Older Journals

For the past several months, members of the Library faculty have been looking for sites in which to store the UAMS Archives collections currently housed in Hendrix Hall, which must be vacated June 30 of this year.

Unfortunately, there is novacant site on-campus or off-campus which could safely house the Archives collections. The only viable alternative is to weed enough of the older journals at the Distribution Center, most of which have not been used in several years, to allow space for storage of the Archives.

The weeding process will begin this month and the Archives will be moved to the Distribution Center before the June 30 deadline. If you have any questions related to the weeding project, please contact Mary Ryan (686-6730 or RyanMaryL@exchange.uams.edu) or Mary Hawks (686-6749 or HawksMaryS@exchange.uams.edu).

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More Full Text Journals Available

In addition to the full text journals available via Ovid, MD Consult, and individually through the Library's online catalog, over 167 journals are available to users in full-text through Academic Ideal. On campus, these titles can be accessed at www.library.uams.edu/databases/ideal.htm. Searches by words or by browsing through available journal titles can be done. One warning: Although there are citations before 1999 listed, only the full-text for articles from 1999 and forward can be retrieved.

For more information about the Library's full-text journals via Academic Ideal, please contact the Library at 686-6734 or infoaccesslibrary@exchange.uams.edu.

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Library Resources Accessible 24 Hours A Day

The recent snowstorm made it necessary for the Library to be closed for two days and open shorter hours than usual on two days. We placed a news message on the Library's web site each day about the closings and shorter hours. After the new phone system is installed in April, we will also have the capability of recording messages on the Library's main phone (686-5980) to inform callers when the Library's schedule is altered.

The Library's we site <www.library.uams.edu> serves as the gateway for many of the Library's online resources, which are accessible anytime from anywhere on campus (including the ED II, 8th floor labs, which are open 24 hours a day) and from home when using a UAMS Aristotle account or, for Ovid databases, an Ovid password.

Online resources include the Ovid databases (MEDLINE, CINAHL, PsycINFO, etc.), more than 300 full-text journals, MD Consult (limited to on-campus access), Harrison's Online, Health Reference Center, and many of the Learning Resource Center's educational programs. Also, anytime that the Library is closed, UAMS faculty, homestaff, residents, Poison Control Center and emergency room personnel may gain access to the Library by calling UAMS Security (686-7777).

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New Group Viewing Stations in LRC AV

The Learning Resource Center Audiovisual department on 3rd floor has new furniture, new equipment, and a new look! The main study area now contains 3 group and 3 individual viewing stations. Each group station (seating up to 6 people) is equipped with VHS and 3/4 inch video players, and a laser disc player. With the flip of a switch, students can select the appropriate equipment. Also, new computer stations adjacent to the main AV area allow students to access OVID or use their own software on the thrid floor.

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UAMS Library Receives NLM Grant

The UAMS Library has been awarded a $40,000 grant from the National Institutes of Health's National Library of Medicine (NLM) to help develop the Arkansas Consumer Health Information Network (ARCHIN). The goals of the ARCHIN project are as follows:

• Build partnerships of consumer health information (CHI) providers to facilitate access to information
• Develop and maintain an Internet web site with links to up-to-date CHI resources
• Assist in the development of web sites containing information about state and local services/resources
• Provide training about CHI resources for Arkansas librarians, health professionals and others

The NLM grant funds will be used to purchase a server for the ARCHIN web site, to pay for logo and web site design work done by UAMS Campus Media Services, and for the creation and printing of a brochure and other publicity materials.

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Faculty Development Room Moves Up!

The faculty development room has moved to the 3rd floor AV area. The room is equipped with a Mac G3 and a Pentium 450 PC along with a flatbed scanner and slide scanner, zip drives, and CD-ROM burners. Hardware and software for analog and digital video capture/editing was recently purchased by the Self-Directed Learning Program Committee. The Committee also added the following software programs to support faculty developers: Adobe PhotoShop 5.5, Office 97, QuickTime Pro 4, Adobe Acrobat4, the full WinZip program, DreamWeaver, Fireworks, Real Media Producer, FrontPage, Publisher, and Macromedia Flash. LRC staff is available to assist faculty members in using these programs.

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New Library Exhibit

Role Models & Resources in Celebration of Black History is the new exhibit in the Library exhibit cases. Several outstanding health professionals are recognized and resource for biographical information are displayed. Come by the Library during regular hours to view the exhibit until February 29, 2000.

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Used Book Sale March 2, 2000

The Library will hold its annual Used Book Sale on Thursday, March 2, 9:00 am - 1:00 pm in the lobby in front of the Library. Books and journals discarded from the Library as well as some non-medical books will sell for $.50 - $1.00. Those of you who have attended this sale in the past know that you can get some real bargains at these low prices. Proceeds of the sale will be used to enhance the Library's services. For further information please contact Mary Hawks, (501) 686-6749, or HawksMaryS@exchange.uams.edu.

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Library People

Collection Management: Schemeka Herron is now the new Serials Assistant as of February 7, 2000.

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Interlibrary Loan Request Forms Now Online

The Interlibrary Loan Department of the UAMS Library is pleased to announce the implementation of online Interlibrary Loan request forms via the Library's homepage.

Please visit www.library.uams.edu to access these forms.

Effective February 29, 2000 the VAX system will no longer be available for submitting ILL requests. Please use our new online forms at the above address, or pick up paper forms at the Library's Circulation Desk, Information Desk, or the Interlibrary Loan Office.

If you have any questions about this service, please contact:
Belinda Rocco at 686-6742, e-mail RoccoBelindaR@exchange.uams.edu or
Cindy Caton at 686-6744, e-mail CatonCindyC@exchange.uams.edu

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Online Catalog Terminal !!!

The Library now has one dedicated Library Online Catalog terminal for users just needing catalog access. This terminal is located immediately to the right as you enter the Library on the first floor, near the new journals shelving. At prsent there is no printer but there is a ready supply of scrap paper and pencils. There's only one access button and many of the browser searching capabilities have been eliminated. Feel free to walk in and look things up without haveing to wait for a terminal.

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UAMS Library: Editor, Amanda Saar
Soundwords: Editor, Fred Bassett
Contributors: Jana Allcock, Fred Bassett, Joanna Delavan,
Mary Hawks, Margaret Johnson, Edwina Walls Mann,
Peggy Morrison, Mary Ryan, and Susan Steelman

Published by the UAMS Library
4301 W. Markham, Slot 586
Little Rock, AR 72205-7186
(501) 686-5980

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